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High School Late Submission Policy

ISNS Standards

International School of Nanshan Shenzhen(ISNS) is an IB continuum school that values and teaches self-management skills through each of its programmes.  In order for students to maximize their potential and successfully complete year 4 and 5 of the Middle Years Programme (MYP) and theDiploma Programme(DP), they must demonstrate the IB Learner Profile attribute of being balanced by managing their time effectively. Developing their Approaches to Learning (ATL)skills is a key element of a successful IB education. 


Teachers will communicate in advance key dates for completing assessments. Draft dates and final submission dates for formative and summative assignments are assigned in advance of the final due dates and are displayed in ManageBac.  Teachers will also encourage and model time-management skills and techniques to help students meet all deadlines. 


For students to succeed, teachers and administrators will work with students to develop their ATL skills by implementing policies such as this one to ensure that there are appropriate consequences to help our ISNS students manage their time if they are unable to do so without intervention.


In summary, each ISNS student in G9-12is expected to submit assignments on or before deadlines. The following document outlines the procedure that will be followed should students fail to meet assessment deadlines.


MYP (G9-10): Rules and Consequences

All deadlines are final and must be respected by ISNS students. All work is to be uploaded to ManageBac in the required format, usually PDF format, by 8:20am on the date the work is due.


Formative Assessments

Parents will be notified when assessment work is not submitted by the due date via a behavior note in ManageBac as a missed assessment deadline. When Formative Assessment work is not submitted by the set deadline the subject teacher will inform the student that they will be placed in the next detention hall during which time the student is expected to complete the outstanding assessment work.  At the end of detention, the student will immediately be required to submit the work they have completed to Managebac.  At the teacher’s discretion, the student may be given the opportunity to submit an updated version of their work by 8:20am the following day.


Summative Assessments

Teachers will create a behaviour note on Managebac, inform the coordinator, and the student will be assigned to the next detention hall. During this period, the student will have time to complete their incomplete work.  At the end of detention, the student will immediately be required to submit the work they have completed to Managebac. At the teacher’s discretion, the student may be given the opportunity to submit an updated version of their work by 8:20am the following day. If a student refuses to comply they will be referred to the Principal, and the parents will be notified.


Notes:

  • Students who are absent for an in-class assessment or miss an assessment submission deadline due to illness must provide a doctor’s note to validate the absence. Illness must be documented by a doctor’s note submitted no later than three days after the exam or assessment due date. 

  • Once presented with an excused absence note (Doctor’s note), the teacher will identify a new deadline on Managebac, and notify the student either in person, or via email. 

  • If a pattern of late submissions is recorded, the MYP Coordinator, GLL, and Principal should be notified, and a decision will be made if a parent meeting is required.


DP (G11-12): Rules and Consequences

One way that ISNS helps DP students organize their time is by giving them a yearly assessment schedule at the start ofGrade11 and12. DP Students have been provided with a schedule for the year that lists all deadlines for internal assessments (IA) and external assessments (EA).


Teachers work with Grade 11 and 12 students to ensure they are able to appropriately manage their workload.As such, the information below outlines the procedures for the submission of Internal assessment (IA) and External Assessments (EA). These procedures apply to all IB Diploma Programme and course students, as well as New Brunswick diploma students.


Given the rigors of the DP and DP courses, the IBO regulations clearly state the responsibilities of each IB student in regards to the submission of their work:

  • The candidate (student) is ultimately responsible for ensuring that all work submitted for assessment is authentic, with the work or ideas of others fully and correctly acknowledged. Candidates are expected to comply with all internal school deadlines; this is for their own benefit and may allow time for revising work that is of doubtful authorship before the submission of the final version. (IBO, 2011)


In-Class Assessments IB DP and IB Courses

  • Students who are absent for an in-class assessment or miss an assessment submission deadline due to illness must provide a doctor’s note to validate the absence. Illness must be documented by a doctor’s note submitted no later than three days after the exam or assessment due date. 

  • Once presented with an excused absence note (Doctor’s note), the teacher will identify a new deadline on Managebac, and notify the student either in person, or via email. 

  • If a pattern of late submissions is recorded, the DPCoordinator, GLL, and Principal should be notified, and a decision will be made if a parent meeting is required.


IA/EA Draft Deadline: IB DP and IB Courses

All deadlines are final and must be respected by ISNS students. All work is to be uploaded to ManageBac in the required format, usually PDF format, by 8:20am on the date the work is due.

Rules:

ISNS has high standards for draft work. Students are expected to submit a complete piece of work that is formally written, well organized, and most importantly, is cited according to MLA standards. 

If a student misses a draft deadline for IA/EA work, the teacher should notify the student’s guardians immediately, followed by the DP Coordinator and High School Principal. 

The teacher will also add a new behavior note in ManageBac, documenting the late submission of work. 

The DPCoordinator will keep a record of missed draft deadlines for individual students in order to maintain an overview of students’ time management across their subjects and intervene if a pattern begins to emerge.


Consequences:

The student will have to attend a mandatory detention during lunch(11:50am-12:20pm).Work completed by 12:20pm is what will be submitted in ManageBac. At the teacher’s discretion, the student may be given the opportunity to submit an updated version of their work by 8:20am the following day. The student will only receive feedback from his or her teacher on the work that is completed by this time.


The teacher will also add a behavior note in ManageBac, documenting the late submissions of work and inform the student’s parents.


IA/EA Final Copy Deadline: IB DP and IB Courses

All deadlines are final and must be respected by ISNS students. All work is to be uploaded to ManageBac in the required format, usually PDF format, by 8:20am on the date the work is due.


Rules:

IA/EA final submission dates have been planned across Grade 11 and 12to help students manage their time and workload appropriately.


If an individual student foresees a problem with meeting a final submission date, it is the student’s responsibility to manage their time accordingly and should plan to submit their assessment prior to the final due date. 


Work submitted after the deadline (both internal and external) will not be accepted unless accompanied by an appropriate medical certificate or documentation of adverse circumstances. In these cases, based on the evidence provided by the student, the High School Principal and DP Coordinator will make the final decision on allowing submission of work after the set deadline.See the IB disclaimer below for further clarification on adverse circumstances.


Consequence:

Failure to submit a final copy of their work by the specified deadline will result in the student’s draft work being submitted in its place, whether it is complete or not.Therefore, the importance of respecting IA/EA submission deadlines for draft and final copies is essential for success in all DP courses.The student will have to attend a mandatory detention during lunch(11:50am-12:20pm).Work completed by 12:20pm is what will be submitted to the IB. At the Principal and Coordinator’s discretion, the student may be given the opportunity to submit an updated version of their work by 8:20am the following day. The teacher will also add a behavior note in ManageBac, documenting the late submissions of work.


***Should the student fail to submit both a draft and final copy of their work, this will be recorded as “non-submission of work” with the IB, in which case the student will be able to resubmit their work in the next examination session.


***In the cases where the IA takes the form of group work or a presentation, if a student is absent without a valid reason, the students’ presentation or performance will not take place, and will constitute “non-submission of work” in which case, as above, the student will have to apply for resubmission during the following examination period.


Disclaimer

The DP Coordinator may, if deemed necessary, modify the deadlines for teachers and/or students if he or she deems that there are adverse circumstances that impact the submission of the work.


References

  • Canadian International School of Beijing

  • Canadian International School of Hefei

  • IBO.(2009). The Diploma Progamme: From principles into practice. Cardiff: Author.

  • IBO. (2011). Academic honesty. Cardiff: Author.

  • IBO. (2016a).Diploma Programme general regulations: Diploma Programme. Cardiff: Author.